Outlook For Mac Signature Spacing

When sending an email (a new message, reply or forward) in Outlook, the program has a nasty habit of changing the font face, size, paragraph spacing, etc. To the one used in the previous message or imposed by the default style.

Paragraph Spacing in Outlook for Mac Just upgraded Outlook for Mac to v15.20 as part of an Office 365 subscription. I like the new text formatting options (this has been a bugbear for me for a while), but notice that the default paragraph spacing for new emails is set to 8 pt - and I can't find a way to change it. Outlook for Office 365 for Mac Office for business Office 365 Small Business Outlook 2016 for Mac Outlook for Mac 2011 Outlook 2019 for Mac More. Less The signature attached to your emails can be customized to reflect your personal tastes, your company logo, or a particular mood.

This problem specifically refers to the general paragraph rules. In MS Word and also other text editors, it is common practice to treat the Enter key as a new paragraph and the Shift + Enter keys combination as a new line of text.

In Outlook, however, there is no difference between these actions. No matter if the Enter key or Shift+Enter keys are used, always only a new line of text is created.

If a user wants to make a new paragraph, he or she needs to double-hit the key. This leads to discrepancies in how the text is presented in mail clients other than Outlook, not to mention the additional work for the writer. A solution other than using the double Enter key, is to modify the default, Normal style in Outlook. The drawback is that the modified Normal style is applied only to the new message, and not to the reply or forward. Another approach is to create a custom style from scratch that will work better than Normal and be applied to both – new emails and replies/forwards. Unfortunately, this is not a full solution either as the custom style is not active by default when opening the message editor, and you need to switch to it manually every single time. A complete solution is to have a custom style, which is automatically enabled by an Outlook macro when composing new emails, replies or forwards.

Below you will find step-by-step instructions on how to achieve this. Create your custom style. To do it, start off by creating a new email in Outlook and typing a bunch of words. Then highlight these words, which will bring up the hovering menu with the Styles button. Hit the Styles button and then the Create a style button. In the resulting window type in the name of your style, e.g. Custom Style 1, and then click Modify to define all the aspects and formats used in it.

Below you can find a screenshot of all the settings that should be applied. In short they are: • the Style based on option should be set to (no style) • In the Formatting section set your font face and size, e.g. Arial, 11 • make sure that the option New documents based on this template is marked • click Format button at the bottom and open the Paragraph window. In the Spacing section set the After value to 12 pt, the Line spacing to At least and the At: value to 14 pt. Save your settings by clicking the OK buttons all the way out to the new email you created, then send it as a test message to yourself or different email account. Reply to the test message from Outlook, but don’t send it yet.

Instead, type any words in the reply, highlight them to bring up the hovering menu with the Styles button. Press the Styles button, find the new style you created in Step 1, right-click it and choose Modify. In the Modify Style window replicate the settings you introduced a moment ago in Step 2.

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Don’t forget about checking New documents based on this template and setting the Style based on option to (no style). After making sure that all settings have been replicated correctly, OK your way out of the Modify Style window and send the reply. Repeat Steps 4 and 5, but this time forward the test message from Outlook. Test the new style with different messages, preferably received from other users.