Make A Group Email List In Outlook For Mac 2017

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Using such an Outlook distribution list, you can send an email to a group of people with ease. First, though, let us find out how to set up a mailing list in Outlook—easily (that goes without saying). Set Up a Distribution List in Outlook 2003 and 2007. In Outlook 2010, Microsoft renamed distribution lists as 'contact groups.' Printing a distribution list or contact group provides a way to review the contacts or to verify email addresses.

If you’re always emailing the same group of people, you can create a contact group (previously called a distribution list) that includes all of the recipients by using a previous email that you sent to them. Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually. • Open an email that was sent to the people you want to include in the contact group. • In the To or Cc box, highlight all the names with your mouse.

• Right-click your selection, and then click Copy, or press Ctrl+C. • In the main Outlook window (not in the opened email message), click People on the Navigation bar • Click New Contact Group.

• Type a name for your contact group, like Special Projects. • Click Add Members > From Outlook Contacts. • In the window that opens, right-click inside the Members box, and click Paste, or press Ctrl+V.

The people from the email will appear as a list of members for your contact group. • Click Save & Close. Contact groups show up in your list of contacts, along with individual people.

You can tell the difference by the icons that appear to the left of the names in List view. The card icon is for individual contacts and the people icon is for contact groups. Finally, you can always or from the contact group later. If you have a lot of business or personal contacts that you keep in an Excel spreadsheet, you can import them straight into Outlook. Then you can create a contact group (formerly called a “distribution list”) using the imported contact information. Unfortunately, you can't import a list of contacts from Excel directly into a distribution list, but you can import the contacts into your Contacts folder, then use the instructions above to create a distribution list from those contacts. For information about importing contacts from Excel, see.

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Create a contact group • Create a contact group with new names or add names from the Address Book • In Contacts, on the Home tab, in the New group, click New Contact Group. • In the Name box, type a name for the contact group.

• On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact. • If you are, enter the information for the person in the Add New Member dialog box. If you are adding a member from Outlook Contacts or an Address Book, do the following: • In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your contact group. • In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same contact group. • Do this for each person whom you want to add to the contact group, and then click OK.

The contact group is saved in your Contacts folder under the name that you give it. • Create a contact group by copying names from an email message • In the message that you want to copy the names from, click the names in the To or Cc box. • Right-click your selection, and then click Copy. • In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group. • In the Name box, type a name for the contact group.

• On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book. • At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste. Create a distribution list Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Exchange account, your Global Address List can contain global distribution lists, which are available to everyone who uses that network.

The personal distribution lists that you create in your Contacts folder are available only to you, but you can. How many names can I include in a distribution list? The maximum number of names that you can include in a distribution list depends on the size of the contact files (for each contact) themselves. There are no hard and fast rules but in general, a distribution list can contain between 50-70 names and e-mail addresses.